DOT Compliance Services — Stay Legal, Stay Rolling

We handle the major DOT compliance requirements that trip up most owner-operators and small fleets: IFTA quarterly fuel tax reporting, IRP multi-state registration, drug and alcohol testing program management (including FMCSA Clearinghouse), MCS-150 biennial updates, UCR annual registration, and safety audit preparation for new entrant carriers. Our compliance package starts at $150/month, and we tailor services to what you actually need based on your operation size and where you run.

Our compliance services start at $150/month for basic IFTA and registration management. Full compliance packages — covering IFTA, IRP, drug testing, MCS-150, UCR, and ongoing monitoring — range from $150-400/month depending on fleet size and what's included. Compare that to the cost of a single late IFTA penalty ($50-500/quarter), a missed MCS-150 (up to $1,000/day), or a failed drug test audit ($5,000-10,000), and the math is straightforward. We can also handle individual filings on a per-service basis if you don't need the full package.

Yes — new authority compliance is one of our specialties. FMCSA requires new entrant carriers to pass a safety audit within their first 18 months or risk losing their authority. We help you build compliant driver qualification files, set up vehicle maintenance programs, establish a drug and alcohol testing program with Clearinghouse enrollment, ensure your ELD and HOS practices meet federal standards, and prepare your records for the actual audit. We also handle the initial filings many new carriers miss: BOC-3 process agent, UCR registration, and getting your MCS-150 current.

It depends on which deadline you miss, but none of the outcomes are good. Late IFTA filing costs $50-500 per quarter plus interest on what you owe. An expired MCS-150 can result in fines up to $1,000 per day and eventual USDOT number deactivation — meaning you can't legally operate. Missing UCR registration can bring fines up to $5,000 and put your operating authority at risk. The worst scenario is a failed safety audit for new entrants, which can result in an "unsatisfactory" rating and loss of your authority entirely. That's why we use automated deadline tracking — so nothing slips through the cracks.

Single-truck owner-operators actually have the most to lose from compliance mistakes, because one violation hits your entire operation. You're subject to the same IFTA, IRP, drug testing, and MCS-150 requirements as a 500-truck fleet, but you don't have a back-office team handling it. Most owner-operators we work with came to us after getting hit with a fine or failing a roadside inspection — and wish they'd started sooner. Even basic IFTA and registration management ($150/month) gives you peace of mind that your paperwork is current and you won't get pulled off the road over an administrative oversight.

A DOT safety audit examines six areas: general compliance (authority, insurance, operating status), driver qualification (CDL, medical cards, MVR), operational compliance (HOS logs, ELD records), vehicle maintenance (inspection records, repair logs), hazmat compliance (if applicable), and your drug/alcohol testing program. To prepare: gather 12 months of driver files, ELD logs, vehicle inspection reports, maintenance records, and drug test documentation. Make sure every driver's medical certificate is current, every vehicle inspection is documented, and your drug testing program includes random selections at the required 50% annual rate for drugs and 10% for alcohol. We do a full mock audit walkthrough so you know exactly where you stand before FMCSA shows up.