Free Trucking Business Templates
Professional CSV templates for owner-operators. Download, open in Excel or Google Sheets, and start tracking your business. No signup required.
Profit & Loss Template
Track revenue, expenses, net profit, and estimated quarterly taxes. Pre-formatted with all standard trucking expense categories.
- 20+ expense categories
- Revenue tracking
- Profit margin calculation
- Quarterly tax estimate
Maintenance Log Template
Log all vehicle maintenance, repairs, and inspections. Track costs, parts, and next service dates for DOT compliance.
- 12 service type categories
- Next service reminders
- DOT inspection tracking
- Cost tracking
Trip Planner Template
Plan and track every load — origin, destination, miles, rates, costs, and profit per trip. Know your numbers on every haul.
- Deadhead tracking
- Revenue per trip
- Broker/rate con tracking
- Load status tracking
Expense Tracker Template
Track every business expense with tax deductibility flags. Organized by category for easy bookkeeping and tax preparation.
- 15 expense categories
- Tax deduction flags
- Receipt tracking
- IRS per diem rates
How to Use These Templates
Four steps from download to tracking your business like a pro
Download the CSV file
Click the download button on any template. The file saves instantly — no signup, no email required.
Open in Excel, Google Sheets, or Numbers
CSV files work with every spreadsheet app. Double-click to open, or import into Google Sheets for cloud access.
Customize categories to fit your business
Add or remove rows to match your specific expenses, equipment type, and business structure.
Update regularly
Update trips and expenses weekly, P&L monthly. Consistent tracking is the difference between profitable and broke.
Why Track Your Numbers?
Most owner-operators who fail don't fail because of bad loads — they fail because they don't know their numbers.
Know Your Breakeven
If you don't know your cost per mile, you can't tell a good load from a money-loser. Track expenses to find your real breakeven rate.
Tax Season Ready
Organized records mean faster tax filing, fewer missed deductions, and no scrambling in April. The IRS per diem alone can save thousands.
DOT Compliance
Maintenance logs are required for DOT compliance. A clean maintenance record protects you during inspections and reduces CSA violations.
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Pair With Our Free Tools
Use these calculators alongside your templates for complete business tracking
Need Help Managing Your Business?
Our dispatch team handles load booking, rate negotiation, and paperwork — so you can focus on driving and earning.